Documentation:UserManual/The Modules/Account/AccountTransfer

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[edit] Transfers

Menu: Operations / Accounting / Transfers

Related Issues: AccountTree, sale order, purchase order

[edit] Description

Cash-flow management is dealt with in the "Transfer" form. Cash-flow management includes any simple financial transaction: incoming customer payment, outgoing supplier payment, direct expense, money transfer between cash accounts, currency change and customer refund. This excludes order and invoice management.

Cash-flow management deals also with automatic matching of book-keeping.

[edit] The screen:

[edit] The fields:

[edit] Special operations

You always have to enter data in the following order:

1. Enter transfer type
2. Select the partner
3. Choose the amount, and the source and destination accounts
4. If needed, pick up the proper invoice

If you enter data in this order, the software selects accounts and amounts automatically . So, once you have selected "Incoming customer payment" and you have picked up the accorded partner, payment amount and cash accounts are suggested according the customer preferences.

[edit] Transfer form states

• Draft: Financial transactions are not saved yet and the form can be modified.

• Confirmed: Creates financial transactions and matches them as much as possible according the partner and/or the accorded invoices.

If this action is validated, the accorded transactions are created: 100 EUR in the source account and +100 EUR in the destination account.

If the action is to change from "Confirmed" to "Draft", the financial bookings are deleted. This allows you to correct any transfer.

[edit] Transfer types

[edit] Incoming Customer Payment:

A customer pays an invoice or a prepayment. Invoices and customer account are matched as much as possible. Source account: Selected account of the customer according its own preferences Destination account: Cash account (bank, cashdesk...)

[edit] Outgoing Retailer Payment:

Payment of invoice or prepayment to a supplier. Invoices and supplier account are matched as much as possible. Source account: Bank or cash account Destination account: supplier's receipt account

[edit] Direct Expense:

Simple expense, without supplier invoice. Source account: Bank or cash account. Destination: Expense account (post office expense, some small rentals...).

[edit] Money Transfer:

Money transfer between two accounts using the same currency Source account: Bank or cash account Destination account: Bank or cash account

[edit] Currency Change:

Money transfer between two accounts using different currencies Source account: Bank or cash account Destination account: Bank or cash account

In this precise case, incoming and outgoing amounts have to be entered. For example

[edit] Transfer of 100 EUR from a bank account to an other account in USD (123.32 USD).

Select the "Currency Mode" transfer mode and the "Amount Changed" becomes changeable (white). Enter 100 in the "Amount" field and 123.32 in the "Amount Changed" field. Source account is our bank account (ex: FORTIS, EUR) and destination account is our bank account in USD.

[edit] Customer Refund:

Money refund to a customer Source: Bank or cash account Destination: sales account

[edit] Undefined:

Money transfer between two accounts of any kind.

[edit] Example

[edit] A customer pays invoices

Fill "Description" and "Reference" fields. Reference field might be used to keep track of the check number in case the customer pays by check. Select the "Customer Incoming Payment" transfer mode.

Select the customer. The software suggests the source account and the amount in relation to the customer credit. If only some of the invoices are concerned, select them in the "Invoices" field. The software will automatically match the invoices if the amount is good.

Click on "Confirm Payment" so as to validate the form. In case of mistake in entering data, it is possible to cancel, modify and reconfirm the transfer.